Self-reporting has multiple drawbacks. 

 

Firstly, you are relying on people’s memory. People are likely to forget exactly what hours they worked, especially if the timesheet is monthly rather than hourly, and to fill it in with general ideas, “Oh, I probably worked here to here.” Inaccurate reporting can lead to inaccurate payslips, which can cause all sorts of headaches for employers later on. 

 

Secondly, you are relying on people’s honesty.  Did they actually do the hours that they’ve written down here? How do you know?

 

Timesheet fraud is a universal problem. 

 

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The first answer to this situation is to switch from using a retrospective, self-reporting method of recording time to a daily, unbiased recording method. 

Clocking terminals are ideal for this. They require a physical presence to clock you in and out, and all clocking data is immediately stored in the database.

 

If there is a network failure and the terminal can’t transfer its clocking data to the main database, it can hold up to 32,000 clocking transactions. 

This clocking data can then be exported straight from the WinTA.NET software in a format suitable for all leading payroll programmes.

 

Our terminals can be configured to accept different levels of authentication, from just a smart card all the way up to PIN, smart card and biometrics. 

Smart cards are a cheap and effective way of clocking your employees in and out; however, if you are very worried about fraud, or are fed up of people losing their smartcards, then you will want a biometric clocking terminal. 

 

Smart cards can be stolen or passed to a friend, in a scam called “buddy punching” or “buddy clocking”, but employees can’t do that with biometrics!

The biometric methods that we offer are fingerprint scanners and hand geometry scanners.